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Articles on Maintenance Planning and Scheduling

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A driving lesson for operations and maintenance Picture this. Personnel from a plant are driving along a road in an automobile. The maintenance manager is driving blindfolded. Sitting beside the maintenance manager is the mill manager who is peering in the rear view mirror. In the back seat, the production manager is urging the maintenance manager to proceed at top speed while simultaneously warning him about a flat tire.
Applying PMBOK to Shutdowns, Turnarounds and Outages InterPlan Systems has published a new essay that sets the foundation for establishing a specific project management methodology for oil refining, petrochemical, power generation, pulp & paper, etc. industries maintenance turnarounds to overcome problems with applying the EPC project management approach. The essay follows the structure of the Project Management Institute's (PMI) A Guide to the Project Management Body of Knowledge (PMBOK) to discuss the important considerations in developing a turnaround specific project management methodology
Applying PMBOK to Shutdowns, Turnarounds and Outages One of the greatest challenges to turnaround managers is realizing that turnarounds are different from EPC projects. They have their own unique characteristics and demands. They require a specialized project management methodology.
Backlog Management One of a series of articles on Maintenance Planning basics by Daryl Mather. This article introduces the concept of backlog management.
Build your ready backlog then insist that these jobs are placed on the schedule Now that you have chosen planners with the right stuff and dedicated them to proactive maintenance planning with the proper span of control, you can now focus on building your ready to schedule backlog. - requires free Adobe Acrobat Reader for viewing.
Computerized Maintenance Management Information System (CMMIS) In Support of Planning, Scheduling, and Coordination Effective planning, coordination, and scheduling of the maintenance function can be, and for many years was, accomplished without computer support. However, in these days of high technology and rapid, economical data communication, job preparation is accomplished far more efficiently with the support of a sound Computerized Maintenance Information Management System (CMMIS). - requires free Adobe Acrobat Reader for viewing.
Corrective Maintenance Task Generation One solution to the manpower issue is to maintain an extra technician for documenting corrective maintenance tasks.
Dedicate Planners with the proper ratio Many facilities do have Planner or Planner/Scheduler positions in their maintenance department; however, it is estimated that less than 10% of these companies utilize their planners effectively. - requires free Adobe Acrobat Reader for viewing.
Define Emergency Work Orders For most organizations, this is the single most destructive ‘force’ acting on your labor efficiency since it forces you into what is often called ‘planning on the run’. - requires free Adobe Acrobat Reader for viewing.
Defining Work Order Priorities There can be no perfect method of defining or establishing work order priority. We can however create some ground rules to assist with this. - requires free Adobe Acrobat Reader for viewing.
Determining Spare Parts Requirements Using Repair Scenarios From New Standard Institute
Do Your Planners Have the Training they need to be Effective?
Do Your Planners Have the Training they need to be Effective? Are you considering the implementation of Planning and Scheduling in your Maintenance group? Maybe you have already started the process and chosen the Planners to take you forward in your Continuous Improvement Process. In either case, strong consideration should be given to the types and levels of training your Planners have, or are going to receive in order to make them effective in their new job.
Effectively Manage the Preventive Maintenance Backlog
Emergency Work Orders It is not uncommon to reduce the amount or emergency work by 25-50% within a one to two month period - requires free Adobe Acrobat Reader for viewing.
Essential Elements of Backlog Measurement and Analysis Backlog. What is it? What does it mean? Why bother? These are questions that, surprisingly, have many answers none of which are ever the same or fully complete
Failing to Plan Negates Maintenance Efficiency
Guideline to Good Practices for Maintenance Planning & Scheduling This guide is intended to assist facility maintenance operations in the review of existing and in developing new programs to ensure maintenance work package planning, scheduling, and coordination identifies all technical and administrative requirements for a work activity and provides the materials, tools, and support activities needed to perform the work. - requires free Adobe Acrobat Reader for viewing.
Implementing & Monitoring Shutdown Performance Improvement SCA Hygiene Australasia’s Box Hill tissue manufacturing site embarked on a Maintenance Improvement Program in late 2003. This commenced with the conduct of a Maintenance Operations Review (Audit) followed by a more detailed review of shutdowns. Priority projects were selected for action to improve maintenance and shutdown performance. - requires free Adobe Acrobat Reader for viewing.
Integrating RCM with Effective Planning and Scheduling
Maintenance Management - The Planned State - requires free Adobe Acrobat Reader for viewing.
Maintenance Planning and Scheduling - The New Profit Center One area of increasing focus is the maintaining of our facilities. In the past, the maintenance department was viewed as a "necessary evil."
Maintenance Planning and Scheduling Basics A brief "back to basics" outline of the differences between Planning and Scheduling, and some tips for improving performance in this area
Maintenance Scheduling 101 As a former Operations/Maintenance Coordinator who was sick and tired of operating in a reactive fire-fighting mode, I understood potential benefits of proper maintenance scheduling - the challenge was getting everyone on the same page. Industry experts suggest that in order to move from reactive to proactive maintenance, at least 80% of the work should be planned on a weekly basis and compliance to this schedule should be at least 90%. - requires free Adobe Acrobat Reader for viewing.
ME & the Planner/Scheduler Function Manufacturing and Facility maintenance organizations everywhere struggle with the challenge of providing operational capacity for their company or organization. Maintenance strives to accomplish this by increasing the reliability of the equipment or process through effective Preventive Maintenance and effective material and labor budget utilization. The best way to accomplish these efforts is through effective planning and scheduling. Qualified Planner/Schedulers in a proactive, mature, structured, and disciplined maintenance organization can greatly impact the success of meeting these challenges - requires free Adobe Acrobat Reader for viewing.
Measuring Backlog Second in a series of articles discussing the management of backlog
Men at War - Planning & Scheduling for Production & Maintenance Let me assure you there is a war out there, and it’s happening right now. If you are a maintenance manager or a planner / scheduler or a production manager / supervisor, and game enough to leave your place of work, be warned the manoeuvres are rife. - requires free Adobe Acrobat Reader for viewing.
Optimised Production Scheduling for Maximum Plant Utilisation and Minimum Downtime
Optimize your Preventive Maintenance Preventive maintenance (PM) is often set up in a very inefficient way in many mills. It is typical to see that the PM program is work order driven instead of route driven. Many PM tasks are still done while equipment is down because this was how it was set up, and no one has ever questioned whether this is still needed, or guard design prohibits on-the-run inspections, etc.
Organising the Plan for Turnarounds - requires free Adobe Acrobat Reader for viewing.
Planning Guide for Maintaining School Facilities The Planning Guide was developed to help readers better understand why and how to develop, implement, and evaluate a facilities maintenance plan. The document is designed for staff at the local school district level, where most facility maintenance is planned, managed, and carried out. This audience includes school business officials, school board members, superintendents, principals, facilities maintenance planners, maintenance staff, and custodial staff.
PMs & the Backlog A sound Reliability Excellence process includes work backlog management. Backlog management includes two major components, one being Ready Backlog and the second being Total Backlog. The definition for Ready Backlog is “all work orders with a user status of ‘Ready to Schedule’ or higher”. The definition for Total backlog is “all open and approved work orders of all user statuses which includes the Ready Backlog as well. The Best Practice for backlog management is 4-6 weeks of Total Backlog and 2-4 weeks of Ready Backlog. - requires free Adobe Acrobat Reader for viewing.
Proactive Approach to Shutdowns Reduces Potlatch Maintenance Costs Potlatch Cloquet's low-cost shutdown management techniques focusing on type, quality, and timing of work contribute to an 83% drop in maintenance cost per ton
Refining the Project Planning Process Describes various project planning methodologies.
Resource Leveling or Critical Mass? - A Practical Turnaround Management Methodology Compares two different resource management techniques for controlling turnarounds.
Scheduling & Coordination The scheduling function is the center from which all maintenance activity is conducted. Once work has been planned and material availability has been assured, work scheduling can be addressed. The scheduling of maintenance work, including associated coordination with the equipment custodian, is the process by which all resources required to complete specific jobs are allocated, coordinated and synchronized at the proper time and place, with necessary access, so that work can be started and proceed to completion with minimal delay, within the intended time frame and in accord with predetermined priorities and budgets. - requires free Adobe Acrobat Reader for viewing.
Shut down management for Coal handling plant of thermal power station The critical path method (CPM) or sometimes a Gantt charts is used for planning shut down. But it is observed that existing method is not sufficient and foolproof for such type of work. This paper covers a new method (MUC), which is developed for shut down management of coal handling plant of thermal power stations. - requires free Adobe Acrobat Reader for viewing.
Standardising Maintenance Work One of a series of articles on Maintenance Planning basics by Daryl Mather. This article discusses the effective use of Work Order templates.
Standardizing and Improving Best Practices in Estimating and Planning Powerpoint slideshow corresponding to a presentation given at NPRA 2007 Reliability and Maintenance Conference. Explore research on inconsistent planning quality, problems inherent in the manual or static template based approach to capturing and improving best practices, and solutions to some of the common problems.
Summary Progress Curves Progress curves are used extensively throughout the industry as an indicator to detect if the rate of progress is satisfactory to achieve the desired end date. This paper analyzes the application of the different methods for generating progress curves for managing shutdowns/turnarounds
Surviving the Maintenance Shutdown From New Standard Institute
Sustained Maintenance Planning Innovative maintenance planning and execution can extend the useful life of a system. Maintenance management’s functions are to cost effectively maintain the system to achieve mission objectives with minimal downtime, and to introduce upgrade and modification programs that improve operational capability as required. To accomplish this, maintenance managers must plan for and execute preventive and corrective maintenance that is based on an in-depth understanding of how the system is performing when compared to design limitations. When done correctly, the useful life of a system can be extended safely and operational readiness and system effectiveness are more affordable.
Sustained Maintenance Planning The U. S. Navy’s Naval Aviation Systems Command (NAVAIR) identified key processes that are known collectively as Sustained Maintenance Planning (SMP).
The Impact of Planning & Scheduling on Paper Machine Shutdown Day The impact that planning & scheduling has on an organization is quite apparent. What is not always so apparent is how planning & scheduling of maintenance on a particular machine impacts the organization. This article discusses the impact of planning on a paper machine's shutdown - requires free Adobe Acrobat Reader for viewing.
The Importance of Establishing Priorities
The Shutdown Manager's Pre-Shutdown Checklist From New Standard Institute
Transparency in Critical Path Method Scheduling Effective project management requires the development of a realistic plan and a clear communication of the plan (from the beginning to the end of the project). The critical path method of scheduling is the fundamental tool used to develop and communicate project plans. Ensuring the integrity and transparency of these schedules is paramount for project success
Turnaround Project Planning Primer This handbook was prepared to help those whose responsibilities include the planning and scheduling of process plant turnarounds
Work Order Execution and Data Capture One of a series of articles on Maintenance Planning basics by Daryl Mather. This article introduces concepts surrounding getting work done, and recording work order data for later analysis.
Work Order Priorities One of a series of articles on Maintenance Planning basics by Daryl Mather. This article introduces the concepts surrounding setting Work Order Priorities.
Wrench time Industry experts have for many years pointed to the low productivity levels in maintenance departments of most companies around the world. They cite anywhere from 30% to 50% as an average for wrench time, the productive time technicians spend actually repairing or replacing equipment, as opposed to walking to the job, receiving instructions, waiting for parts and other productive or non-productive activities


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